I hope you've been using a few of the keyboard shortcuts in the last post. Now if you're ready to really up your game, let's look at some handy shortcuts for the Microsoft Outlook interface. Many of us live in Outlook. I not only use Outlook for my email but I'm also a fan of the Tasks and Notes features which greatly help me organize my life. But even if you only use the email feature, these shortcuts are sure to help. Again, just try implementing a few at a time until they become second nature. A Post-It on your monitor will help to remind you. Good luck!
Microsoft Outlook keyboard shortcuts:
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• SHIFT+F9 (or just F9): |
Check for email |
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• CTRL+SHIFT+M: |
Create new email |
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• CTRL+SHIFT+I: |
Go to Inbox |
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• CTRL+SHIFT+O: |
Go to Outbox |
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• CTRL+R: |
Reply to selected email |
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• CTRL+F: |
Forward selected email |
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• CTRL+S: |
Save draft of email |
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• CTRL+D: |
Delete open item |
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• CTRL+SHIFT+C: |
Create a new Contact |
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• CTRL+SHIFT+E: |
Create a new Folder |
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• CTRL+SHIFT+B: |
Open Address Book |
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• CTRL+SHIFT+K: |
Create new Task |
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• Alt+G: |
Assign Task category |
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• Alt+S: |
Save and Close Task |
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• CTRL+SHIFT+A: |
Create a new Appointment |
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• CTRL+SHIFT+N: |
Create a new Note |
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• Enter: |
Open selected item |
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• Esc: |
Close window |
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• CTRL+1: |
Go to Mail |
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• CTRL+2: |
Go to Calendar |
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• CTRL+3: |
Go to Contacts |
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• CTRL+4: |
Go to Tasks |
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• CTRL+5: |
Go to Notes |
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• CTRL+6: |
View all folders in the Navigation Pane |
In addition, here are some other general shortcuts not included in the previous post. These will also work in Outlook or any other Microsoft Office program:
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• CTRL+O: |
Open a file |
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• CTRL+W: |
Close a file |
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• CTRL+N: |
Create a new file |
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• CTRL+A: |
Select All |
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• CTRL+P: |
|
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• CTRL+S: |
Save |
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• F7 |
Opens spell check |
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